INDUSTRY / EDUCATION AND TUTORING
Tutor booking software
Scheduling, make-ups, payment, parent updates — one student, four places.
- Private tutors
- Learning centres
- Music teachers
- Enrichment classes
- Sports coaches
Most of the admin in teaching is not teaching. It is rescheduling, make-up lessons and reconciling with parents. FavCRM keeps the timetable, lesson balance, payments and parent contact on one student record, so a reschedule never breaks the count.
Your week
How many lessons you teach is not the problem. Remembering them is.
- Weekdays
Reschedules and make-ups
A parent cannot make it. Another slot is found, and the lesson count shifts.
- Weekend
Next week’s timetable
Several students, several slots, confirmed one WhatsApp at a time.
- Mid-month
Parents ask about progress
What was covered, what homework is due — back through the notes.
- Month end
Collecting payment
Who has paid, who bought a new package, checked one by one.
The four that come up most
Reschedules and make-ups break the lesson count
Both link to the same balance, and every adjustment is recorded
Confirming times with each parent by message
Parents see your real availability on a link and choose
Payment reconciled by hand at month end
Packages post on sale; anything unpaid becomes follow-up
Progress and notes scattered
One record per student holds lessons, payments and notes
What AI prepares for a tutor
The slow part of updating parents is not typing. It is remembering where the last lesson finished — and that part AI can do.
AI drafts
- Progress updates for parents after each lesson
- Renewal prompts when lessons run low
- Suggested slots for a reschedule or make-up
Always yours to approve
- Anything sent to a parent
- Fees and package changes
- Refunds and cancellations
Usually starts with
Tutors normally begin with scheduling and lesson packages.
Frequently asked questions
How are make-up lessons counted?
A make-up links back to the original lesson so nothing is deducted twice, and every adjustment is logged if a parent asks.
Can parents and students be contacted separately?
Yes. A student record can carry parent contact details, so notifications go to the parent while the history stays on the student.
Does this work for a solo tutor as well as a centre?
Both. A solo tutor can use scheduling and packages alone; a centre can set timetables and permissions per tutor.